Tour Advance Information Request

Event Name:

1. LOCATION INFORMATION:
   1. Where is your event located (address and directions)
      Address
      
      Directions
      
   2. Is your event horizontal
      
   3. Have you confirmed the trailer will fit your location?  horizontal
      
      The trailer is 13’6’ high x 8’6.5” wide (closed) 18’ wide (open) x 53’ long.  (See trailer specification sheet)
   4. Who will our onsite contact be when we arrive?
      Name:
      Postion:
      Cell #:
   5. Are we to go straight to the location or are you requesting that we stage outside of town and have an escort to the final location?  horizontal
      
      If escorted please provide assembly location, timing and details:
      
   6. if you able to provide a site plan or map of your event site please send it to [email protected].
2. TIMING QUESTIONS:
   1. What time do you require the trailer to be completely set up and operational?
      
   2. What are your event timings?  For example "Public viewing at 10am - 5pm, Ceremony at 1pm, Dinner at 7pm, Program at 8pm and Entertainment from 9pm - 11pm".
      
   3. Are there restrictions on the timing of our load-in or load-out?
      
3. TRAILER REQUIREMENTS:
   1. Will power be available onsite? horizontal
      
      If so, please indicate how many Amps, if you know,
      and distance from trailer to power source
      If there is no power, the trailer can run off of it’s onboard generator.
   2. Will you require the trailer to be used as a stage for a ceremony? horizontal
      
   3. Will you require use of our podium horizontal
      
   4. Will you require use of our sound system? horizontal
      
4. APPEARANCE REQUESTS:
   1. Do you have any private receptions, dinners or events that you wish Dave and his wife Penny to attend? horizontal
      
      1. There will be a Tour Team staff of ten travelling with the POH Tour.  If your event involves a meal, will you be able to provide them with tickets to attend? horizontal
         
         If yes, our Tour Supervisor will confirm with you the exact number (ie. the drivers may be sleeping).
   2. If Dave is attending a reception, dinner or ceremony please answer the following:
      1. Are there any other invited special guests? (names, titles, organizations)
         
      2. Are the any special Kin guests invited (ie Governors, Life Members, etc)
         
      3. Please indicate who Dave will be sitting with (names, titles, organizations)
         
   3. Would you like Dave Sopha to speak at your event? horizontal
      
      (if so, duration and timing)
   4. Who will be the Emcee?
      Name:
      Title:
5. ACCOMMODATION DETAILS:
   Many committees have offered to provide hotel accommodation which we are grateful for.
   1. Is your committee providing rooms? horizontal
      
      1. If so, please provide
         hotel name
         
         location
         
         number of rooms 
         and reservation confirmation information
6. MEDIA RELATIONS:
   1. Have you contacted local media already? horizontal
      
      (if so, please provide contacts)